Yearly Deadlines

Date Filters

Due Date Action Required Who is responsible? Deliver to
Each Pay Period Participant deferrals must be deposited as soon as administratively possible. Audit Tip: Never later than five days after payroll. BE CONSISTENT!! Employer Recordkeeper
1-Jan Entry Date - All employees eligible as of this date officially enter the plan. Make sure they're given the opportunity to defer into the 401(k). Employer Payroll & Recordkeeper
31-Jan Form 1099 must be delivered to each participant who has taken a distribution during the previous plan year. Recordkeeper Recipient
31-Jan Submit data for previous plan year. Include Questionnaire, Census, & Asset Reconciliation (if applicable) Employer TPA
15-Mar Employer contribution due for prior plan year, if corporate tax return is on extension, the contribution due date is extended. Corrections for failed nondiscrimination tests are also due Employer Recordkeeper
1-Jul Entry Date - All employees eligible as of this date officially enter the plan. Make sure they're given the opportunity to defer into the 401(k). Employer Recordkeeper
31-Jul Sign and return Forms 5500 and 8955-SSA (if applicable) Employer TPA
31-Jul File form 5500 and/or 8955-SSA without extension TPA IRS
31-Jul IF REQUIRED - File form 5558 Extension if more time is needed to file forms 5500 and/or 8955-SSA TPA IRS
15-Sep Extended corporate tax return filing and any employer contributions Employer Recordkeeper
15-Oct Sign and return Forms 5500 and 8955-SSA (if applicable) for plans on extension Employer TPA
15-Oct Extended due date to file Forms 5500 and/or 8955-SSA TPA IRS
1-Dec Safe Harbor Notice (Distribute to all participants) Employer Particpants
1-Dec Qualified Default Investment Alternative Notice (Distribute to all participants) Recordkeeper or TPA Employer
31-Dec Annual Data & Census Request TPA Employer
Key Notes:
  1. Ensure deferrals are remitted in a timely and consistent manner.
  2. Distribute Summary Plan Description to new participants within 30 days of entering the plan
  3. Make sure data submission to The Ryding Company is complete. Include data on ALL employees whether or not they're eligible for the plan